Executive Administrative Assistant I - Los Angeles, CA
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Job Body The following statements are intended to describe the general nature and level of work being performed. This is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel. JOB DESCRIPTION OVERALL RESPONSIBILITY The Executive Assistant is responsible for general office administration as well as assisting with any assigned tasks and special projects. The Executive Assistant should possess excellent internal and external customer service skills, strong communication skills, attention to detail and the ability to complete tasks within assigned deadlines. SPECIFIC RESPONSIBILITIES Administrative and Office Support Responsibilities: •Answer main phone lines, greet visitors, and maintain conference room schedules. •Greet all visitors and assist them as needed. •Review and forward all incoming faxes to the appropriate staff member(s). •Schedule conference rooms and monitor usage. •Prepare conference rooms for meetings and trainings, which may include straightening of the room and preparation of food and beverages as requested by reserving party. •Sign for deliveries made to the front desk and distribute according to established procedures. •Handle and route all incoming and outgoing mail. •Maintain the printers, faxes, and other shared resources used by Protiviti teams. •Order and maintain inventory of office and kitchen supplies. •Maintain floor/building security following proper protocol: opening front lobby each morning and prepare to receive calls and visitors according to opening procedures, close and lock the front lobby at the end of each business day following closing procedures, and organize and lock any training/meeting rooms and equipment as necessary. •Type, edit, prepare and/or mail documents as assigned. •Assist with other special projects as assigned to support executives and/or the Operations team. REQUIRED KNOWLEDGE & SKILLS •Excellent oral and written communication skills. •Professional, confident, enthusiastic and detail-oriented. •Excellent administrative, interpersonal and organizational skills. •Ability to complete assigned tasks with attention to detail and professionalism. •Ability to prioritize changing work loads. •Proficient skills in Microsoft applications (Word, Excel, PowerPoint). HOW TO APPLY •Apply at www.protiviti.com via the “Join Our Team” page within the “Careers” section of the site. ABOUT PROTIVITI INC. Protiviti is a leading provider of independent risk consulting and internal audit services. The company provides consulting and advisory services to help clients identify, assess, measure and manage financial, operational and technology-related risks encountered in their industries, and assists in the implementation of the processes and controls to enable their continued monitoring. Protiviti also offers a full spectrum of internal audit services to assist management and directors with their internal audit functions, including full outsourcing, co-sourcing, technology and tool implementation, and quality assessment and readiness reviews. Protiviti, which has 60 locations in the Americas, Asia-Pacific and Europe, is a wholly owned subsidiary of Robert Half International Inc. (NYSE symbol: RHI). Founded in 1948, Robert Half International is a member of the S&P 500 index. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. Protiviti is an Equal Opportunity Employer. |
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| Name: | Protiviti |
| Description: | Providing internal audit, business risk and technology risk consulting solutions. |
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| Instructions: | Submit Online Application To: http://www.protiviti.com |
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